Job Vacancy: Operations Manager for the Universal Cross Organization

The Universal Cross Organization, the entity that administers one of the most prestigious prizes awarded by The Vema Seamount Territory to people and organizations worldwide for services to the Environment, Promotion of Peace, Universal Welfare and Life Achievement is looking for an Operations Manager, to be responsible for the day-to-day-operations of the Universal Cross Organization.
 
The successful candidate will oversee the administrative activities that facilitate the smooth running of the Universal Cross Organization, organising nominations, nominees, and awards. You will ensure that the organization is maintained to the highest quality and standards, and relevant records are up to date and all administrative processes work effectively.
 
Mount Vema citizenship is not a requirement to apply for this vacancy.
 
Responsibilities
As an Operations Manager, you will need to:

• use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the organization
• manage online and paper filing systems
• develop and implement new administrative systems, such as record management
• record expenditure and manage the budget
• organise the search for potential nominees and include them in the list for consideration
• ensure nominees meet the criteria established by the organization for a Universal Cross Award 
• organise and chair meetings with staff - in lower-paid roles this may include typing the agenda and taking minutes, or delegate this task to administrative assistants
• oversee the recruitment of new staff, sometimes including training and induction
• ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
• carry out staff appraisals, manage performance and discipline staff
• delegate work to staff and manage their workload and output
• promote staff development and training
• implement and promote equality and diversity policy
• write reports for senior management and deliver presentations
• respond to enquiries and complaints
• review and update health and safety policies and ensure they're observed
• check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
• arrange regular testing for electrical equipment and safety devices
• attend conferences and training
• manage press releases for the organization

 
Salary and Benefits
The salary is $40,000 US dollars per year.  Paid monthly in arrears.
The benefits include paid medical coverage, paid vacation, sick days, holidays, and a pension plan. Benefits, including bonus, are only applicable after you complete three months on the job.
 
Working hours
You will work normal business hours 9am to 5pm (Mount Vema Time Zone = UTC+1) Monday to Friday however, you may be expected to work additional hours to meet deadlines.
 
Work Conditions
As you will be working outside Mount Vema, you may be provided with an Office at a later stage however, initially you will be expected to work from home. Travel is almost always involved in this role, and therefore the work environment may vary quite dramatically day to day.
 
Requirements
If your application is accepted, you will be required to open a bank account with a Mount Vema bank, if you do not already have a Mount Vema bank account.
 
What to expect

• Professional dress is expected.

 
Qualifications
Although this job vacancy is open to all graduates, the following degree subjects may improve your chances:

• business administration/business management
• computing and information technology
• human resource management
• management
• public administration.

 
Skills
You will need to have:

• excellent organisational and time-management skills
• knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly-used office packages
• strong IT and typing skills
• the ability to prioritise tasks and work under pressure
• good teamworking skills and the confidence to lead and motivate a team
• the ability to manage your workload and supervise others concurrently
• excellent interpersonal, oral and written communication skills
• attention to detail
• flexibility and adaptability to changing workloads
• a problem-solving approach to work

 
Work experience
Previous experience in operations, events, or business management is important.
 
Training
Training is not provided. Except for the use of the software to help you organize your work. You will be expected to develop your own ways of work, proving that you follow the protocol and the expected codes of conduct.

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